By-Laws of the Christian Early Childhood Association of Greater Kansas City
ARTICLE I – NAME
Originally established in 1969 as the Christian Preschool Association of Greater Kansas City, the name of this organization shall be the Christian Early Childhood Association of Greater Kansas City. The Association is exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to the Association are tax deductible under section 170 of the Internal Revenue Code. The Association was incorporated under the Missouri Nonprofit Corporation Law on August 24, 2006.
ARTICLE II – PURPOSE
The purpose of this organization shall be to: (1) provide spiritual and educational information, inspiration and fellowship for Christian early childhood program staff, (2) stimulate the development of professional growth and high spiritual standards of member programs.
ARTICLE III – MEMBERSHIP
Any church-sponsored* early childhood program which accepts and teaches the deity of Jesus Christ, and subscribes to the by-laws of the Association is eligible to apply for membership. The representative of the program shall be the director and/or director-appointee with only one vote for each membership. Final acceptance of any application shall rest solely with the Executive Board.
*Church-sponsored – the member program is a mission or outreach of the church and is ultimately responsible to the governing body of the church. In the event that sponsorship is questioned or needs to be defined, the board may request a copy of the program by-laws.
All member programs shall pay annual dues for the fiscal year beginning September 1 and ending August 31. These dues must be received by October 1. After October 1, the membership dues will be considered delinquent and an additional late fee will be added. New membership will not be accepted after December 31 for the current year.
All member programs are encouraged to attend and support all events. If a director cannot attend a regularly called meeting, they may appoint a representative to attend in their absence.
All member programs may invite their church’s ministry leaders, ministry volunteers, and any interested church members, in addition to their own staff, to attend sponsored functions at the member rate.
ARTICLE IV – OFFICERS AND DUTIES
The officers shall consist of president, secretary, treasurer, fellowship coordinators (2), spiritual coordinator, and educational coordinators (2). They shall form the Executive Board.
The existing Executive Board shall be responsible for nominating potential officers. Election of members to each officer position shall be held prior to the August seminar, with announcement of the elected officers at the August seminar. An officer position elected by the members, can be held by the same member for no more than three one-year terms, except for the secretary and treasurer that can be held for four one-year terms. Nothing prevents a member from being elected to another officer position after serving the maximum terms for a position.
The president shall have the official powers and duties usually assigned to the office. He/She shall have been a member in good standing for at least one year prior to being elected. He/She shall act as chairperson of the Executive Board, and shall be responsible for securing the planning and implementation of all events during the tenure of office. The president is required to ensure that the organization has an outside individual in place to prepare all financial records. An audit report will be completed annually four months after the September 30 year-end.
The secretary shall keep the minutes of all meetings and handle all member correspondence of the Association, including but not limited to writing and sending information updates, ensuring the website is current, and compiling the member directory for annual distribution.
The treasurer shall maintain any and all funds for the Association as directed by the Executive Board, and shall pay bills incurred by the Association. The treasurer shall assist the educational coordinators in handling payment for membership and all seminars. The treasurer shall present a monthly report that shows income and expenses for the month and year to-date periods compared to the prior year’s same periods, as well as a balance sheet. These reports will be approved by the Executive Committee and included with the minutes. The books will be presented for audit 45 days after year-end. The Association’s year-end is September 30.
The fellowship coordinators shall be responsible for all duties related to membership, publicity and hospitality for all events. This includes compiling a roster of all members and their contact information.
The spiritual coordinator shall provide spiritual devotions for each meeting and event, open each Executive Board meeting in prayer, and ensure the spiritual direction of the board.
The educational coordinators shall be responsible for coordinating seminar registration fees, seminar presenters, training approval in Kansas and Missouri, location, and other details as required. Fees for seminars and events shall be determined by the coordinators and the entire Executive Board.
Any vacancy occurring on the Executive Board and any office to be filled for any reason may be filled by nomination and majority vote of the remaining officers.
ARTICLE V – MEETINGS
The Executive Board shall hold meetings for the purpose of establishing a yearly calendar of events, selecting committee members, and planning / implementing all seminars and other events.
ARTICLE VI – AMENDMENTS
A committee to discuss proposed changes and updates to the by-laws shall be appointed by the president as needed. The committee shall consist of three members in good standing in the Association and may include board members.
Notification of by-law changes should be made to the Executive Board at least two weeks prior to the date of the meeting at which those changes are to be considered.
By-laws may be amended with a majority vote by a minimum of 50% of the membership. Notification of changes will be provided to all members at least two weeks prior to a vote deadline.
ARTICLE VII – COMMITTEES
Committee members may be appointed by any member of the Executive Board with the approval of the Board to serve for a period of time necessary to complete the assignment.
Revisions submitted June 19, 2018
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